# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland
The Embassy of Switzerland in Indonesia serves as the vital bridge between the two nations, fostering collaboration across political, economic, legal, scientific, and cultural landscapes. As the official representative body, the Embassy plays a pivotal role in strengthening bilateral relations and facilitating essential development projects. Currently, the Swiss Embassy in Jakarta is seeking a highly motivated and detail-oriented professional to join its team as an Accounting, Administration & Finance Assistant on a one-year fixed-term contract.
## Role Overview and Responsibilities
This position is designed for an organized individual capable of managing complex administrative and financial requirements within an international cooperation framework. You will play a crucial role in supporting the Swiss Agency for Development and Cooperation (SDC) and working closely with local partners like the BNPB.
Core Duties
* Program Implementation Support: Assist the BNPB in preparing administrative and financial documentation, including procurement requests, contracts, and payment invoices, strictly adhering to SDC procedures.
Financial Control: Verify the accuracy of financial documents produced by partner teams, ensuring compliance with procurement protocols, signatory authorities, and local Standar Biaya Masukan* (SBM) regulations.
* Accounting and Reporting: Manage payment request quality control, perform bank system entries, utilize the 'Vision +' accounting tool, and oversee the preparation of monthly financial reports for Program Manager approval.
* Budget and Cash Flow Management: Update quarterly cash flow requirements and assist the Program Manager in adjusting budgets based on current expenses and ongoing contracts.
* Administrative Excellence: Provide logistics support for field missions and meetings, manage correspondence, and maintain high-quality standards for all program-related documentation.
* Communication: Facilitate translation tasks (Indonesian-English), support social media and newsletter initiatives, and assist in the coordination of official government visits.
## Candidate Requirements
The Embassy seeks a professional with high integrity who thrives in a multicultural, fast-paced environment. To be considered for this role, applicants must meet the following criteria:
Essential Qualifications
1. Educational Background: A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
2. Professional Experience: Minimum of 2 to 5 years of experience in accounting, financial reporting, procurement, or administration within international development sectors in Indonesia.
3. Local Expertise: A deep understanding of Indonesian government financial policies and the Standar Biaya Masukan (SBM).
4. Technical Proficiency: Advanced skills in Microsoft Excel and Word, alongside practical experience with professional accounting software.
5. Language Skills: Excellent command of both written and spoken English and Indonesian. Fluency in German or French is considered a distinct advantage.
6. Soft Skills: Strong negotiation abilities, a proactive approach to problem-solving, and a proven track record of maintaining strict confidentiality.
## Why Join the Swiss Embassy?
Working with the Embassy of Switzerland offers a unique professional experience. Successful candidates will benefit from:
* An international and dynamic working atmosphere.
* Competitive salary packages commensurate with experience.
* Attractive social benefits and stable working conditions.
## Application Instructions
If you possess the required skills and are eager to contribute to the strengthening of Swiss-Indonesian relations, we invite you to apply.
* Required Documentation: Please submit the official [FDFA job application form](https://www.eda.admin.ch) along with a comprehensive motivation letter.
* Submission Process: Email your documents to [email protected].
Subject Line: Please ensure the subject line follows this format: “Your Full Name – SDC Administration and Finance Assistant”*.
Please note: Only those candidates who are shortlisted for an assessment will be contacted by the recruitment team.